Statement intelligence
Upload bank statements as PDF, CSV or Excel. Activity is extracted and checked against the statement totals before it is accepted.
AI-POWERED BOOKKEEPING FOR ACCOUNTING FIRMS
Your books, always current and ready for tax review.
Built for
LedgerOnCue turns bank statements into organized transactions, reviewable categories, a traceable general ledger and financial reports — in one secure workspace for your firm and your clients.
- Bank statements to books in one flow
- AI suggestions, human decisions
- English and Spanish
Statement MonitorProcessingIllustrative example
Statements12
Processed12
Categorized98%
Needs review3
Office suppliesExpense · OfficeAI
Client depositIncome · ServicesRule
Transfer to savingsBalance sheet · TransferPerson
MFA on every sign-inAutomatic sign-outData isolated by firmAES-256 encryption for taxpayer IDsAudit trail for sensitive actions
INSIDE THE APP
See how your team will work
Your whole firm at a glance
Clients, documents waiting for review, open transactions and tax-ready years in one place.
CAPABILITIES
Everything the bookkeeping cycle needs
From the first uploaded statement to tax-ready reports, every step stays connected to its source.AI categorization that learns
Transactions are categorized from business context and from how your team corrected similar ones before.
General ledger
Approved activity posts to a traceable ledger. Transfers between accounts post through the balance sheet, not income or expenses.
Reconciliation
Each statement's math and month-to-month continuity are checked; any difference stays visible until it is resolved.
Financial reports
Profit and loss, balance sheet, cash flow, monthly summary, annual comparison and exports.
Sales Tax draft
Reviewable state and local sales-tax drafts from classified sales. Filing and payment remain professional actions.
Vendors, W-9 and 1099
Vendor reports and 1099 preparation, plus secure electronic W-9 requests depending on the package.
Tax Ready checklist
A fiscal-year checklist confirms statements, review, categorization and posting before tax preparation.
Your firm's brand (white label)
Your firm's name, logo and colors in the workspace and on client reports, with roles for each team member. Depends on the package; custom domain coming soon.
Bank account sync
Connect a client's bank accounts to bring in transactions automatically. Synced activity will go through the same review, categorization and reconciliation as every statement.
BUILT-IN ASSISTANCE
Help where your team works
Guidance is built into the workspace, so your team spends less time searching and more time closing books.Self Audit
An automatic review before closing a fiscal year: reconciliation, uncategorized items, possible duplicates, statement gaps and vendors missing a W-9. Each finding links to where it is fixed.
Bookkeeping assistant
A chat that answers how-to questions about the app and bookkeeping steps. It does not see client records or make changes, so it is safe to ask.
Merchant InsightAdd-on coming soon
Works today: rest the pointer on a transaction to see how this business classified the same merchant before. Coming soon as an optional add-on: a public description of what the company does.
Guidance on every button
Rest the pointer on a button and a short note explains what it does, in English or Spanish.
Client upload link
Create a secure link for a client to send bank statements without an account. It expires in 14 days and allows up to 24 uploads.
Ask the client
Email the client a question about a specific transaction, so the business context comes from the person who knows it.
Support from the USProFin team
Write to support@usprofinsystems.com when you need a person, or ask the in-app assistant first for step-by-step guidance.
HOW IT WORKS
Four steps from statement to report
- 1
Upload
Your team or your client uploads the statements. Duplicates are detected and the fiscal year comes from the statement period.
- 2
Extract and check
AI reads every transaction and the totals are reconciled before anything is accepted.
- 3
Categorize and review
Categories are suggested automatically; your team reviews only what needs a decision.
- 4
Report
Post to the ledger and produce reports, Sales Tax drafts and 1099 information.
WHO IT HELPS
For the accounting firm
- Less repetitive statement entry, even at high volume.
- Review exceptions instead of rebuilding every transaction.
- Clients, fiscal years, documents, vendors and reports stay connected.
- Control who can work with each client.
WHO IT HELPS
For the firm's clients
- Faster progress from documents to usable books.
- A secure link to send statements, no account needed.
- Consistent categories backed by an audit trail.
- Organized reports ready for professional review.
PACKAGES
A package for every stage of your firm
Packages differ by team size, client companies and processing volume. Pricing and allowances are confirmed with you in the demo.Starter
For independent bookkeepers and small firms getting started.
Pricing on requestTeam size, client companies and processing volume are set with you in the demo.Book a demoProfessional
For growing firms with a team and more client companies.
Pricing on requestTeam size, client companies and processing volume are set with you in the demo.Book a demoEnterprise
For high-volume firms with custom requirements.
Pricing on requestTeam size, client companies and processing volume are set with you in the demo.Book a demoIncluded in every package
Windows desktop appVendor reportMFA and firm isolationEnglish and Spanish
SECURITY
Built to protect client financial data
Controls the platform enforces today:Multi-factor authentication
Every workspace session requires a second factor (MFA) before any client data is shown.
Automatic sign-out
After 45 minutes without activity the session closes, with a warning 2 minutes before, and every session ends after 8 hours at most.
Firm isolation
Database row-level security keeps each firm's clients, documents and books separate.
Audit trail
Sensitive actions are recorded with the person who performed them. Destructive actions require an Owner or Admin.
Encrypted taxpayer IDs
W-9 SSNs and EINs are encrypted with AES-256; staff see only the last four digits.
QUESTIONS
Frequently asked questions
Which documents can I upload?
Bank statements as PDF, CSV, XLS or XLSX, from your team or from your client through a secure upload link.
Does the AI replace the accountant?
No. The AI extracts and suggests; your team reviews exceptions and makes the decisions. Anything uncertain stays visible as pending.
Is my firm's data separated from other firms?
Yes. Each firm's data is isolated in the database, and every user signs in with multi-factor authentication.
Can my team work in Spanish?
Yes. The workspace, the client upload link and the W-9 page are available in English and Spanish.
Is there a desktop app?
Yes. A Windows desktop app is included in every package, and the web app can be installed from Edge or Chrome.
How do I get started?
Book a demo. We review your firm's needs, confirm the right package and set up your workspace.
See LedgerOnCue with your own workflow
Book a demo and we'll walk through statements, categorization and reports for a firm like yours.
USPROFIN SYSTEMS
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